Job Introduction
Sodexo believes that government agencies should foster an environment of respect, operating with efficiency and effectiveness to promote productivity. We prioritize employee well‑being and play a vital role in fostering stronger communities.
Key Responsibilities:
* Provide day‑to‑day administrative support to the Contract Director and management team, including diary management, meeting coordination, minute‑taking, and action tracking.
* Act as the primary liaison with the HR Business Partner to support HR processes, including recruitment administration, onboarding, system access, training coordination, and maintaining accurate employee records.
* Oversee the full onboarding and induction process for new employees, contractors, and agency staff, ensuring all documentation, system access, mandatory training, and security clearances are completed in line with organisational requirements.
* Coordinate security vetting and clearance renewals, ensuring compliance with required standards.
* Maintain and update contract documentation, trackers, compliance logs, and reporting tools to support governance and audit readiness.
* Support procurement and financial administration activities, including raising purchase orders, tracking invoices, and maintaining budget‑related records.
* Prepare reports, presentations, and data summaries to support leadership decision‑making and client governance meetings.
* Manage internal communications, newsletters, and updates to ensure consistent and timely information flow across the contract.
* Support health, safety, and compliance activities by maintaining training records, scheduling audits, and tracking mandatory certifications.
* Provide general administrative support, such as document formatting, correspondence, filing, and managing shared inboxes.
Education & Experience
* Experience in a business support, administrative, or coordination role, ideally within facilities management, property services, or a similar operational environment.
* Experience supporting senior managers or leadership teams.
* Demonstrated experience coordinating onboarding, inductions, training, and/or security vetting processes.
* Familiarity with HR systems, compliance frameworks, and document control.
* Experience working in a fast‑paced, multi‑stakeholder environment.
Competencies & Skills
* Strong organisational and time management skills, with the ability to prioritise effectively.
* Excellent written and verbal communication skills, with confidence engaging stakeholders at all levels.
* High attention to detail, accuracy, and commitment to confidentiality.
* Proficiency in Microsoft Office and confidence using digital systems, HR platforms, and onboarding tools.
* Proactive problem solver with the ability to work independently and anticipate needs.
* Collaborative mindset, supporting a positive team culture and strong working relationships.
* Adaptability and resilience in a dynamic operational environment.
Why Join Us
This is an exciting opportunity to be part of a supportive and dynamic team, playing a key role in ensuring operational excellence and smooth contract delivery. You’ll have the chance to develop your skills, build strong relationships, and make a real impact across the organisation.
What we offer
* Mental health & wellbeing support
* Employee Assistance Programme for personal, legal, and financial advice
* 24/7 virtual GP & lifestyle rewards
* Discounts for you & family
* Financial tools & retirement plan
* Cycle to Work & Paid volunteering day
Ready to be part of something greater? Apply today!
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