Job Title: Personal Assistant
Location: Belfast City Centre
Salary: £29,000 – £33,000 per annum (dependent on experience)
Reporting to: Head of Professional Conduct
Our client, a highly respected Professional Body based in Belfast City Centre, is seeking to appoint an experienced Personal Assistant to provide end-to-end support to the Head of Professional Conduct. This is a pivotal role requiring the highest levels of discretion, professionalism, and organisational skill.
This is a fantastic opportunity for an experienced PA who thrives in a professional environment and enjoys working at the highest level of organisational support.
Key Responsibilities:
* Proactively manage and organise the Head of Professional Conduct’s busy diary with tact and diplomacy.
* Act as first point of contact, handling queries and correspondence efficiently.
* Provide support with presentations and projects of a complex, sensitive and confidential nature – including data gathering, research, and the preparation of high-quality reports and PowerPoint presentations.
* Support Committees through full administration, including:
* Preparing and distributing agendas and papers
* Recording attendance and transcribing minutes
* Booking meeting rooms
* Processing expenses and reports
* Ensuring timely follow-up actions in line with Society protocols.
Essential Criteria:
* Minimum of five years’ experience as a Personal Assistant or in a senior support role, reporting directly to senior management within a private/public sector organisation or professional body.
* Proven experience of handling sensitive matters with discretion and confidentiality.
* Strong background in administration/secretarial support at senior level, with responsibility for prioritising and managing workloads.
* High level of competence in using and developing Audio-Visual platforms (Zoom, Microsoft Teams, GoToWebinar).
* Demonstrated ability to support presentations and projects, often within challenging timeframes.
Desirable:
* Experience of working within a professional membership organisation or legal/professional services environment.
Salary & Benefits:
* Competitive salary scale: £29,000 – £33,000 (dependent on experience)
* Private medical insurance from day one, with full digital support via employee portal and apps.
* 25 days annual leave, plus 13 public and bank holidays.
* 10% employer pension contribution.
* Death in Service benefit (4x gross salary).
* Income protection and access to an Employee Assistance Programme.
* Salary sacrifice schemes, including Cycle to Work and Tech Scheme