HR Administrator
HR Administrator
Location: Coventry (hybrid 4 days per week on site)
Length: 3 months (likely extensions and potential for temp to perm)
Rate: £15 per hour via PAYE
Position Summary:
The HR Admin role is to provide a high quality administrative and support service to our site operations; always acting with discretion and integrity and providing an accurate, and efficient service to our stakeholders and to support the wider HR team. Ideally suited to someone looking to progress their career within HR.
Key accountabilities of the role
* Monitor the HR Shared Services Inbox and calls received via the electronic telephony software to provide a high-quality service to all internal and external stakeholders
* Ensuring that acknowledgements are issued, and queries are answered efficiently in accordance with the Service Level Agreements
* Ensure that queries are escalated to the appropriate team member as appropriate and closed in a timely and efficient manner
* Raise requisitions for roles ensuring all relevant fields are correctly populated and appropriate approval chains are used
* Add new employees, remove leavers, change data for transfers and job changes, maintain organization charts etc. in the relevant systems e.g. HRIS (Success Factors), Kronos etc and ensure the information is maintained and kept up to date
* Work with Meggitt’s Managed Service Provider (MSP) to ensure any contingent workers are established and/or removed correctly in the relevant systems
* Prepare and issue relevant paperwork for contractual changes and follow up agreement to changes as appropriate for record purposes
* Maintain structured files and HR records
* Assist with payroll data by providing relevant employee information on the required file and system updates with approval of relevant stakeholders (HR, Finance etc)
* Maintain accurate information for employees that are in receipt of permanent health insurance (PHI) and assist with the administering of consent forms, adjustments to payments, communications and Occupational Health referrals
* Ensure an effective on-boarding process by issuing offers, providing day one information and ensuring all relevant documentation is collated
* Responsible for delivering HR induction and completing the on- boarding elements in accordance with process
* Responsible for following up on probationary reviews for successful/ unsuccessful completion and raising early concerns within the HR team as required
* Monitor and maintain accurate right to work in the UK (incl. visas) and security screening records of employees and work with Trade Compliance, Security Global Mobility and our third-party provider for checks to ensure compliance
* Maintain records of benefits provided to employees and update UK Benefits on a regular basis of any changes as well as assisting in the communication of benefits to employees, the company car scheme etc.
* Create and distribute letters for recognition purposes e.g. long service, attendance etc.
* Support the development of policy, processes, process maps and associated documentation including the continuous improvement of these and other HR Function related documentation
* Support the Ansty Site HR Lead with the production of reports and analysis of that data to provide business insight.
Key skills and experience
* HR admin experience within an HR Shared Service department preferred
* Ability to work as part of a team and using multiple communication methods
* Strong and demonstrable administration skills with the high ability to work accurately and with attention to detail
* You will possess excellent interpersonal, written and oral communication skills while exercising sensitivity to the audience
* Able to work with and maintain high levels of confidentiality
* High level of professionalism, sense of urgency and demonstrated ability to work under pressure and multitask effectively
* Task Orientated
* Continuous Improvement skills and experience
* Analytical skills