Applicants MUST be fluent in both written and spoken German.
Position
We have a unique opportunity for an experienced HR Administrator to support both the HR Department and the wider administration team.
The primary responsibilities of the HR Administrator include maintaining personnel files, supporting employees, and recruiting interns from Germany.
This is a broad, autonomous role and is well suited to HR professionals seeking a long-term career who are able to work with the highest level of discretion.
Key Responsibilities
* HR administration, including administrative, recruitment, and onboarding tasks related to employee data, using the HR system (Cezanne)
* Updating employee data and staff lists
* Planning and coordinating the intern recruitment process, including sponsorship arrangements and supporting interviews
* Managing and supporting the visa process for interns
* Conducting required pre-employment checks
* Maintaining records in the Single Central Register
* Providing support to all employees with Cezanne troubleshooting
* Preparing employee letters, certificates, and completing forms (e.g. for intern recruitment)
* Managing employee training and courses within the HR system
* Carrying out DBS checks
* Managing leaver processes (documentation in Cezanne and communication with other departments)
* Supporting the HR Manager in the development and implementation of new projects
* Completing additional administrative tasks as required
* Ensuring HR compliance in relation to data management, including the storage and deletion of digital and paper records
* Managing HR files and data for Sudbrook School
Requirements
Bachelor’s and/or Master’s degree in a relevant field (e.g. Business Administration, Criminology, Psychology) or an equivalent qualification in HR administration
Discretion in handling sensitive information relating to the school and its employees, and adherence to data protection legislation
Fluent German, both written and spoken
At least 3 years’ professional experience in HR or an administrative role
Strong organisational skills and the ability to work under pressure
Basic knowledge of employment law
Excellent time management skills
A structured and detail-oriented working style
Confident use of MS Office 365 (Excel, Word, SharePoint, Microsoft Teams)
Ability to work independently and show initiative within defined guidelines and processes
Strong interpersonal and employee-focused skills
A collaborative and collegial approach to teamwork
Experience with school operations would be advantageous
Flexibility when deadlines are approaching
Integrity and the ability to remain impartial
Openness to new learning processes and change, with a positive attitude towards professional development and training
Other Information
We offer:
Competitive salary depending on experience
A varied and interesting role
A high level of autonomy
25 days’ annual leave plus public holidays
Excellent pension contributions
Enhanced sick pay
Attractive offices in a rural setting on the banks of the River Thames
Cycle-to-work scheme
Job Types: Full-time, Permanent
Language: German (required)
Work Location: In person