* Administer a broad range of HR functions, including the preparation of employment contracts, onboarding documentation, contract variation letters, reference checks, extended leave processing, and employee exit documentation.
* Oversee and maintain compliance with HR procedures relating to short- and long-term absences, probationary reviews, maternity/paternity leave, and flexible working requests.
* Accurately update and maintain employee records within the UKG HRIS system, ensuring data integrity across all personnel changes.
* Manage and monitor the company's access card system for approximately 500 employees, ensuring secure workplace entry.
* Maintain the Opus Health & Safety system to support compliance with internal and external safety standards.
* Provide payroll processing support in cases of absence, ensuring accurate and timely payment for 500 employees.
* Deliver reception cover on an as-needed basis, representing the organisation professionally to visitors and stakeholders.
* Maintain and organize all electronic HR records, supporting GDPR and company recordkeeping standards.
* Support the end-to-end recruitment process, including liaising with recruitment agencies, tracking CV submissions, coordinating interviews, collating feedback, and administering offer/appointment documentation.
* Provide accurate minute-taking for disciplinary meetings, ensuring records meet legal and compliance requirements.
* Update and maintain company noticeboards and internal communications channels to enhance employee engagement.
* Support HR investigations, including evidence collation and CCTV review when necessary.
* Maintain and update company organisational charts to reflect structural changes.
* Provide first-line support to employees with HR system access queries and holiday requests.
* Collate and prepare HR and Health & Safety metrics and reports (e.g., absence rates, headcount, turnover) for management review.
* Offer administrative support and collation of information, materials and communications for HR projects, engagement initiatives and any audit requirements when requested. .
* Collaborate with and provide ad-hoc support to the HR, Training, and Payroll teams to meet departmental objectives.
* Accurate employee lifecycle administration
* Timely HR system management: Oversight of UKG HRIS (500+ employee records managed).
* Recruitment support: Coordination of new hires
* Compliance: Maintenance of Opus Health & Safety system
* Payroll: Accurate processing of payroll for 500 employees.
* Employee engagement: Maintaining communication channels and organizational charts.
* Metrics/reporting: Preparation of HR & H&S data (absence %, turnover %, headcount, accidents, near misses, lost days).
Skills and attributes;
Desirable
* 1-2 years' experience in a similar role is an advantage
* Previous experience of UKG HRIS system
* Understanding of employment law through CIPD /equivalent qualifications
Essential
* Strong communication skills
* Highly organised and able to work at a faster than average pace
* Excellent knowledge of Microsoft Outlook, Word and Excel
Please note this is a part time role working 5 hours a day 5 days a week. We operate from 06:00-23:30, ideally we would like someone to work 10:00-15:00 as this is usually our highest traffic time however we are open to discussion for the right candidate.
Benefits
33 days holiday
Life assurance at 4 x salary
4% company pension contributions
staff sales
Benefits platform - retailer discounts, GP hotline, Employee Assistance Programme