Advancing the local and global agri-food sectors through scientific excellence"
Be Part of it .
AFBI are currently recruiting for an Administrative Officer based at AFBI Newforge Lane.
This is a Temporary position for approximately 3 or 4 months, working 37 hours per week (Monday to Friday) with a salary of £13.75 per hour and you will be part of the AFBI Estate Management and Development Branch, FCAD.
Want to be part of something sustainable, successful, and satisfying?
Keep reading .
Main Purpose
The main purpose of this role is to provide an efficient, high-quality estates and facilities support service to ensure the smooth day-to-day operation of the AFBI Newforge site. The postholder will be responsible for supporting the facilitation, monitoring, and management of planned preventative maintenance (PPM) schedules, reactive maintenance, and associated remedial works. The role includes the daily use of the AMPS (NICS Asset Management & Property Services System) to manage maintenance activities, minor projects, and asbestos-related works, while also supporting specialist laboratory gas maintenance and permit-to-work procedures.
The postholder will play a key role in maintaining site safety and security, including supporting fire safety duties as Deputy Fire Precautions Officer through weekly fire alarm testing and regular safety checks. Responsibilities will also include managing site security administration, contractual KPI reporting, invoice processing, reception cover for visitors, contractors, suppliers, staff, and board members, as well as handling daily post and courier services. In addition, the postholder will undertake general administrative and operational duties as required by the AFBI Newforge Estate Unit Premises Officer to support effective service delivery.
Main Roles and Responsibilities
* Facilitation, monitoring and managements of annual planned preventative maintenance (PPM) schedule and associated remedial works.
* Defects Report/Reactive maintenance.
* Day to day use of AMPS (NICS Asset Management & Property Services System) for the AFBI Newforge site - this manages above works along with minor projects and asbestos works).
* Specialist laboratory gas maintenance. Permit-to-work system.
* Site security for AFBI Newforge including contractual KPI reporting and invoice processing.
* Fire safety (Deputy Fire Precautions Officer) including weekly Fire Alarm Testing and fire safety checks.
* Reception cover dealing with Visitors to site, Contractors/Suppliers, Staff, and AFBI Board Members etc.
* Post (mail & courier) on a daily basis.
* Any other duties as requested by the AFBI Newforge Estate Unit Premises Officer.
Essential Criteria:
(Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications)
Essential:
Have 5 GCSE's or equivalent at Grade C or above including English Language and Maths.
AND
have at least 1 years' experience in a similar environment.
* Effective communication skills given the duties entailed in Reception Cover (ie Meeting & greeting Visitors, Tannoy Announcements) and day to day interaction with staff and visitors to site.
* Be able to demonstrate competence in the Microsoft Office Package to include Word and Excel (given the duties required for invoice processing, records management and email correspondence).
* Ability to work as part of a team
* Be able to demonstrate an ability to work on own initiative
Please note: successful applicants will be required to complete a Basic Access NI Check.
If you want to be part of this exciting phase for AFBI, please send your CV to:
Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation.
We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible.
Please note only those candidates shortlisted may be contacted.
Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time.
Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.