Purpose of Post:
The Jaq. Group is a fast-growing e-commerce business. The HR Officer will play a key operational role within the Human Resources team, supporting the end-to-end employee lifecycle with a strong emphasis on recruitment and selection. The role requires a proactive and organised individual with at least 2 years’ experience in a generalist HR Officer capacity, who is confident working across multiple priorities in a fast-paced environment.
Key tasks will include but are not limited to:
HR Tasks:
* Provide day-to-day HR support and guidance to managers and staff on policies and procedures.
* Support the maintenance and update of HR policies in line with legal and best practice requirements.
* Ensure accurate HR documentation and record-keeping across all aspects of the employee lifecycle.
* Assist with coordinating employee engagement activities to promote a positive workplace culture.
* Lead and champion employee wellbeing and engagement activites.
* Promote equality, diversity and inclusion in all aspects of HR support.
Recruitment and Selection:
* Coordinate and support the end-to-end recruitment process including drafting adverts, screening applications, scheduling interviews, and preparing offer paperwork.
* Ensure recruitment activities are legally compliant and aligned with best practices.
* Manage onboarding of new starters including issuing contracts, verifying right to work, and delivering HR inductions.
* Maintain accurate records of recruitment activity including interview outcomes and candidate feedback.
* Liaise with hiring managers to understand resourcing needs and support with effective workforce planning.
* Post job roles across suitable platforms (e.g. LinkedIn, Indeed, internal systems).
* Maintain and update job descriptions and person specifications in collaboration with line managers.
* Contribute to improvements in recruitment and retention strategies.
Employee Relations:
* Provide first-line support and advice on routine ER matters such as absence, probation, and conduct.
* Assist in the coordination of investigations, disciplinary or grievance processes as required.
* Maintain up-to-date and confidential records of any ER activity.
Compensation and Benefits:
* Support the payroll process by ensuring accurate and timely submission of HR-related changes.
* Assist with benefits administration and respond to employee queries relating to entitlements.
Systems and Compliance:
* Maintain the HR system with accurate employee data, including new hires, job changes, and leavers.
* Ensure employee files are kept compliant with internal and legal standards (e.g. right to work documentation, GDPR).
* Assist with audits and compliance reporting as required.
General
* Ensure that you treat those with whom they come into contact in a courteous and respectful manner in accordance with the Dignity at Work Procedure.
* You are required to adhere to and promote the Equal Opportunities Policy throughout the course of your employment.
* You must maintain high standards of personal accountability.
* You must co-operate with others on health and safety policies and procedures.
* You must comply with the no smoking policy.
Please note this is a fixed term position for 12 months.
Jaq. Group is committed to equality of opportunity and to selection on merit. Applicants will be subject to AccessNI checks. Having a criminal record will not necessarily be a bar to obtaining a position at Jaq Group. Any decision will depend on the nature of the role and the circumstances of the offence(s).