Job summary
:
Role Overview
To provide secretarial and administrative support to the Chairman of Lagan Specialist Contracting Group to allow the effective and efficient operation of the role.
What you'll do
Your main tasks will include;
1. Carry out general secretarial and administrative support duties for the Chairman including the production of draft correspondence, draft documents, reports and presentations, ensuring that these meet the objectives of the communication.
2. Open and prioritise all non-confidential mail, including e-mails, providing a synopsis of all mail, initiating own correspondence where appropriate, seeking advice as necessary.
3. Ensure that an organised filing system is developed and maintained to allow the control of all documentation.
4. Maintain an up-to-date diary for the Chairman, including scheduling meetings and collating and distributing working documents as required. This will also include travel arrangements where necessary, ensuring that contacts and working relationships are developed with relevant agents.
5. Coordinate and organise internal and external events
6. Attend meetings to record minutes and arrange refreshments
7. Screening and redirecting incoming calls, ensuring all messages are relayed to the Chairman/Directors.
8. Assistance with presentations and reports.
9. Prepare expenses claims and record all credit card transactions
10. General administration including, document control, photocopying, typing, faxing, and filing.
Key Competencies
The candidate should possess the following key competencies:
11. Adaptability – maintain effectiveness with change
12. Stress Tolerance – perform under pressure or deadlines
13. Communication skills – both written and oral.
What you'll bring
As a Personal Assistant your main skills and experience will include:
Essential
14. At least two year’s experience in a PA role / Senior Administrator role
15. Experience of setting up and maintaining manual and computerised files
16. Experience in MS Office packages and a high standard of computer literacy
Desirable
17. Previous experience as PA to a CEO or Chairman
18. Company secretarial experience
For a full list of duties and requirements please view the attached Job Description.
How we’ll reward you
We offer an attractive salary and provide a wide selection of lifestyle offers, development and learning programmes, services and support designed to help you manage and balance your work/life priorities.
The main benefits for this role include;
19. Salary Sacrifice Pension scheme
20. Paid membership fees of a relevant Institution & Professional Body
21. Life Assurance – Four times your annual salary
22. Employee Assistance Program – 24hr legal and health advice line