Overview
Job summary: The Human Resources Officer will provide high-quality operational HR support and advice to managers and staff across the organisation. The role supports the delivery of effective HR services across the full employee lifecycle including recruitment, employee relations, workforce administration, payroll coordination and policy implementation. Working closely with the HR Manager, the postholder will contribute to organisational workforce priorities and support the delivery of operational and strategic HR initiatives. The HR Officer will act as a key point of contact for HR advice and guidance, ensuring HR processes are delivered efficiently, consistently and in line with employment legislation, NHS-related frameworks and organisational policies.
Please be aware that we may close the advert earlier than stipulated, depending on interest received for the role.
Responsibilities
* HR Advisory and Employee Relations
o Provide timely and professional HR advice to managers and staff on a range of workforce matters including terms and conditions of employment, policies, procedures and employment legislation.
o Support managers in the management of employee relations matters including disciplinary, grievance, capability and sickness absence processes including informal stage and up to formal stage 1 - 2.
o Assist in the preparation of case documentation including investigation reports, outcome letters and management statements of case.
o Support managers with attendance management processes including monitoring and advising on absence levels and appropriate interventions.
o Promote positive employee relations and support managers to resolve issues effectively and in line with organisational policy.
* Recruitment and Workforce Administration
o Oversee recruitment and onboarding activity ensuring a positive candidate experience and efficient recruitment processes.
o Provide guidance to managers on recruitment best practice and participate in interview panels when required.
o Ensure job descriptions and person specifications are regularly reviewed and recruitment advertising attracts appropriate candidates.
o Maintain accurate workforce records within the HR Management System ensuring all staff data is current and compliant.
o Provide operational support to HR Assistant where required.
* Workforce Information, Compliance and Reporting
o Oversee workforce reporting requirements including completion and submission of the Workforce Census.
o Ensure workforce data is maintained accurately to support workforce planning and reporting requirements.
o Undertake benchmarking exercises including salary and benefits analysis to inform workforce decisions.
o Ensure compliance with employment legislation and organisational policies.
* Payroll and Pensions Administration
o Support and oversee payroll administration processes ensuring accurate reporting of overtime, sickness absence, unpaid leave and contractual changes.
o Ensure changes to staff employment details are communicated effectively to payroll and reflected accurately.
o Administer NHS Pension Scheme processes including retire and return requests, pension benefit statements and annual returns.
* Workforce Planning and Operational HR Support
o Manage MDDUS indemnity arrangements for clinical staff ensuring appropriate levels of cover are maintained.
o Coordinate locum cover arrangements for long-term absence including maternity, paternity and sickness leave, ensuring claims are submitted appropriately.
o Support workforce planning activities and work collaboratively with managers to maintain safe staffing levels.
* HR Policy, Change and Organisational Development
o Contribute to the review and development of HR policies and procedures ensuring alignment with current employment legislation and best practice.
o Support managers with the implementation of organisational change initiatives and workforce developments.
o Assist with the delivery of HR training and guidance sessions for managers on HR policies, procedures and workforce management.
* General Responsibilities
o Act as a first point of contact for HR enquiries from staff and managers.
o Provide administrative and operational support to the HR Manager and HR Assistant as required.
o Maintain accurate HR records and documentation in line with data protection requirements.
o Prioritise workload effectively to meet organisational demands.
o Promote equality, diversity and inclusion across all aspects of people management.
o Undertake any other duties commensurate with the role.
Qualifications and Experience
* Essential
o CIPD Level 5 qualification in Human Resource Management (or working towards).
o Educated to degree level or equivalent level of professional qualification or experience.
* Desirable
o Evidence of continuing professional development in HR practice.
Knowledge, Skills and Personal Attributes
* Skills and Competencies Essential
o Strong interpersonal and communication skills with the ability to build effective working relationships.
o Ability to provide clear and pragmatic HR advice to managers.
o Excellent organisational and time management skills with the ability to prioritise competing demands.
o Strong attention to detail and ability to maintain accurate records.
o Ability to handle confidential information sensitively and professionally.
* Desirable
o Experience delivering HR training or briefings to managers.
* Personal Attributes Essential
o Professional, approachable and trustworthy.
o Proactive and solution-focused.
o Able to work independently as well as collaboratively within a team.
o Committed to equality, diversity and inclusion.
* Knowledge Essential
o Knowledge of UK employment legislation and HR best practice.
o Understanding of employee relations processes and case management.
o Understanding of HR systems and workforce data management.
* Desirable
o Knowledge of NHS terms and conditions or NHS workforce frameworks.
o Understanding of workforce planning within healthcare environments.
Employer details
York Medical Group
32 Clifton, YORK, YO30 6AE
Employer's website: https://www.yorkmedicalgroup.co.uk/
Important Information
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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