The Senior Executive Assistant provides support to certain Managing Directors in the Citi Ventures team by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
What you'll do
1. Directly supports three to four C16 level managers and generally supports an entire department
2. Manages day to day calendar(s) of senior management
3. Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
4. May prepare and review materials and correspondence for meetings and update meeting information into the team's CRM application
5. Coordinates travel arrangements; prepare and distribute; schedules/agendas for travel
6. Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
7. Orders supplies and process invoices through Procure to Pay system
8. Process and follow-up on Virtual Requests
9. Assists in ad-hoc reports special projects as needed
10. Trains, coaches or guides other administrative staff when required
11. Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
What we need from you
12. Previous office administration experience preferably within a large and complex financial services or similar organization
13. Highly proficient in Microsoft Office
14. Consistently demonstrates clear and concise written and verbal communication skills
15. Demonstrated ability to quickly gain command of new systems
16. Self-motivated and detail oriented
17. Bachelor's/University degree or equivalent experience
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Job Family Group:
Business Strategy, Management & Administration
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Job Family:
Administrative Support
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Time Type:
Full time
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Most Relevant Skills
Please see the requirements listed above.
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Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
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