To provide efficient administrative support to the HR Department in relation to all HR processes and procedures.
Manchester, UK
Full Time, P ermanent
CIPD qualified or working towards Level 3
Responsibilities:
HR Administration:
* Ensure that both manual and electronic personnel records are set up and maintained accurately and consistently.
* Manage employee personnel data and ensure that all changes are documented, accurate and updated in the HR System.
* Maintain records in the HR System for annual leave, sickness absence and all other types of leave.
* Develop HR Systems; gather and input data and maintain accurate and up to date relevant HR records.
* Support all HR System users, investigating and responding to any queries / issues.
* Automate processes within the HR System, where possible.
* Respond to general HR queries from both managers and employees.
* Respond to reference requests.
* Produce and submit weekly time sheets for agency workers.
* Prepare weekly / monthly and ad hoc reports relating to HR activities, such as; turnover, headcount and absence for the HR Department, the Board Of Directors and managers, as required.
* Attend meetings and take minutes, as required.
* Arrange the setup of and issue access fobs. Maintain an accurate record of all access fobs issued.
* Issue branded items. Maintain an accurate record of all branded items issued.
* Monitor stock levels of branded items and re-order, as required.
* Ensure that all communication and information systems are kept up to date with relevant HR information.
* Preparation and distribution of letters regarding the Company Pension Scheme, as required by the Group Finance Director.
* Process invoices for payment, as required.
* Ensure that the Company Organisation Charts are maintained in line with ISO requirements.
* Ensure that all HR filing is kept up to date.
* Co-ordinate the transition to an electronic filing system and eliminate paper-based records as far as possible.
* Provide occasional cover on the Main Reception, as required.
Recruitment:
* As appropriate, advertise job vacancies internally, on the Careers Page on the Company’s website and on relevant job boards.
* Liaise with recruitment agencies in relation to advertising job vacancies, CV submissions and providing feedback.
* Respond to all speculative applications and pass CVs on for further consideration.
* Provide support with direct recruitment, including; advertising job vacancies, engaging with direct candidates to discuss vacancies and providing feedback to successful and unsuccessful candidates.
* Log all applications within the Company’s Applicant Tracking System.
* Ensure all recruitment administration is completed in a timely manner.
* Schedule interviews as required.
* Update the HR System with new starter information.
* Inform the business about new starters.
* Organise all new starter welcome packs and induction plans.
* Conduct individual HR inductions for all new starters.
* Request employment references.
* Schedule and chase up probationary reviews.
* Remove / archive leavers in the HR System.
* Ensure that all of the relevant departments are notified of new starters and leavers. (Finance, IT and H&S).
Health & Safety:
* Issue DSE Risk Assessment Forms as required.
* Process the administration for and co-ordinate the Vision Screening Process.
* Process the administration for and co-ordinate the First Aider Training.
* Ensure that all communication and information systems are kept up to date with relevant H&S information.
* Comply with the Company H&S procedures and legislation at all times.
* Identify any hazards, make safe and report as per the Company H&S procedures.
About You:
Experience
Previous experience in an administrative HR position.
Previous experience of using HR Systems.
Previous experience of using Applicant Tracking Systems.
Skills
* Excellent organisational and administrative skills.
* High level of accuracy and attention to detail.
* Excellent communication and interpersonal skills, with the ability to communicate with employees at all levels.
* Good time management skills, with the ability to prioritise workload and meet deadlines.
* IT literate, with a good working knowledge of MS Office.
Applications should be made by forwarding a copy of your up to date CV and covering letter to hr@elcometer.com or alternatively, you can submit your application by post to: Elcometer Limited, Edge Lane, Droylsden, Manchester, M43 6BU .
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