We’re Hiring: Personal Assistant / Senior Secretary
Based in Knockbracken
Band 4 | £13.57/hour | 37.5 hrs/week |
Initial 6-month post
Join a dynamic and fast-paced environment where your organisational flair and administrative expertise will make a real impact. If you thrive on responsibility, love a well-structured diary, and enjoy turning chaos into calm — this could be your perfect role.
Your Key Responsibilities
1. Provide top-notch admin and secretarial support including typing, data input, email management and records maintenance
2. Manage the Director/Assistant Director’s diary and prep them for meetings with agendas and paperwork
3. Create professional documents and presentations using Microsoft Office
4. Handle incoming emails and calls from stakeholders, prioritising actions
5. Take minutes and support key Committees, meetings and projects
6. Keep office systems organised and introduce improvements when needed
7. Monitor office supplies and arrange travel, accommodation, and hospitality
8. Verify invoices for travel, courses and events
What You’ll Bring
9. 5 GCSEs (Grade C or above incl. English & Maths) + 2 years’ admin/secretarial experience OR 3 years’ admin/secretarial experience
10. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.)
11. Valid driving licence
12. Level 2 in Word/Text Processing (OCR/RSA or equivalent)
13. Ability to minute meetings and use initiative in decision making