Job overview
HR Administrator - Apprentice
A fantastic opportunity has arisen for a well-motivated administrator to join the HR Administration and Pay Team.
We are looking for someone who has an interest in working within HR in the NHS and has a passion for learning and development with great customer service skills.
You will join a well-established team, reporting to the HR Admin & Pay Team Leader. The team currently provides a seamless and effective HR Administration service to the Trust, liaising with external organisations, such as our outsourced payroll provider, this is a key part of the role delivering a high quality, customer focused service to the Workforce. You will be responsible for dealing with a variety of HR queries and the processing of electronic forms related to the employee life cycle.
Main duties of the job
To contribute to the delivery of a seamless and effective HR operational service, by providing high quality administrative services.
To be responsible for data maintenance of the Electronic Staff Record (ESR) and other workforce information systems. This will include inputting data used for payroll purposes e.g., details of HR transactional changes and leavers, populating other areas of ESR as appropriate. A high degree of
accuracy and speed is required for this post and a good working knowledge of ESR is highly desirable.
Detailed job description and main responsibilities
To be responsible for the timely and accurate inputting, within required deadlines, of comprehensive sensitive and personal employee information onto ESR and other HR information systems, ensuring that employee records are accurate and up to date, so a high quality and accurate workforce information system is maintained for the Trust.
Electronic Staff Record (ESR) Inputting and Other Related Duties
1. Inputting of workforce/HR transactions ensuring that the HR side of ESR data fields is undertaken accurately and in a timely manner, so that payroll deadlines are always met. Inputting and updating of individuals’ personal records as relevant.
2. To ensure that the employee forms, such as e change and e leaver forms, are actioned accurately on ESR in line with the information received from managers.
3. Populate all other ESR non-payroll related fields e.g., for Visa/RTW expiries, Fixed Term contract expiry dates, professional registration re-checks, DBS re-checks.
4. Ensure that records are kept in line with the policy of employee records, archiving as appropriate.
Person specification
Education/Qualifications
Essential criteria
1. Educated to GSCE level or equivalent experience
2. Willingness to work towards Level 3 CIPD
Experience
Essential criteria
3. Must be able to demonstrate previous work experience in busy office administrative role
4. Experience of working in a customer focussed environment, demonstrating a commitment to providing customer service to a high standard
5. Experience of using IT applications such as Microsoft office packages
Desirable criteria
6. Experience of using Electronic Staff Record (ESR)
Skills Abilities/knowledge
Essential criteria
7. Demonstrates good communication and interpersonal skills
8. Ability to multitask and prioritize effectively in a busy environment to tight deadlines
9. Demonstrates an ability to work well within a team and be a positive team player
10. Able to work under pressure and to tight deadlines maintaining attention to detail and accuracy
Desirable criteria
11. Knowledge of Agenda for Change terms and Conditions
The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.
As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.
Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment. Please ensure your information is accurate to avoid errors with processing your application
Flu Vaccination – What We Expect of our Staff
At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.
The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.
Employer certification / accreditation badges
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