Job Purpose To provide reliable, proactive HR administrative support to the Mental Health Services (Adults, Children's and Young People's ADHD and ASD) team. This role ensures safe and timely onboarding, compliance, and workforce processes, helping line managers and clinicians focus on delivering outstanding patient care. The post holder will act as a first point of contact for HR administration, ensuring tasks are completed within agreed SLAs and that communication with colleagues is timely, professional, and respectful. Key Responsibilities Recruitment & Onboarding Coordinate attraction, screening, and interview arrangements for new staff.
Manage onboarding processes including offer letters, contracts, DBS checks, health/risk assessment paperwork, and IT/Finance starter forms, closing within 2 weeks of verbal offer. Ensure immunisation records are checked and recorded as per internal policy, escalating to the Lead Nurse or OH where required. Workforce Administration Log staff via both employed and self-employed routes, ensuring 100% compliance before work commences. Maintain accurate employee files in line with GDPR and audit requirements.
Coordinate probation reviews, return-to-work meetings, PIPs, and appraisals and other employment-related meetings. ensuring documentation is complete, shared, and stored appropriately. Track and report on learning & development activity, supporting managers to follow through on agreed actions. Employee Relations Support Provide administrative assistance (note-taking, document prep, scheduling) for investigations, disciplinaries, grievances, consultations, appeals, and whistleblowing.
Support line managers with risk assessment and conflict resolution meetings by preparing documentation and providing note-taking/chair support where directed. Service Standards & Accountability Ensure all HR administrative tasks are completed within SLA (5 working days). Escalate delays or blockages immediately to the HR Team Leader/Head of HR. Provide weekly updates to the HR Team Leader and Mental Health Operations Service Lead on compliance progress and outstanding actions.
Systems & Data Accurately update HR systems such as SageHR, MS Planner and SharePoint records, ensuring workforce data is consistent and audit-ready. Ensure Staff Lists are accurate and up to date for monthly reporting and live dashboards. Use Sage HR, Lantum, MS 365 and related NHS systems where required.