Responsibilities
* Co-ordinate and organise interviews for all levels for the UK business.
* Liaise with managers, agencies and Business Support Officers to coordinate diaries.
* Book interviews via the HR system Workday including sending confirmations to both managers and candidates.
* Co‑ordination and set up of psychometric testing as required for both general hire and Early Careers Programmes (ECP).
* Monitor Workday for all actions including interviews, conditional and firm offer actions and ECP offers.
* Action conditional offers and update contract requirements outside of Workday when necessary.
* Monitor emails from Occupational Health and security on candidate status, start dates etc and liaise with Recruitment Advisors.
* Chase candidates for missing data.
* Update SAP with pension status and contingent worker (contract) clock numbers after generation.
* Update payroll spreadsheet with bonus payments (when applicable).
* Process qualification validation checks through Hedd checks.
* Load data into Workday.
* Liaise with onboarding team to ensure any changes to process are actioned.
* Update holiday status for all employees on start date.
* Assist, when required, in the administration process for leavers to ensure smooth transition and exit from the business for both general and ECP hire, sending confirmations to the leaver and managers and updating all areas of business and Workday.
* Advise pensions of leavers.
* Liaise regularly with your wider Resourcing Admin team with a focus on identifying and agreeing ways of continually improving processes and practices.
* Ensure all HR systems Workday/SAP information is regularly updated, with all changes and amendments.
* Organise and prioritise own workload ensuring all deadlines are met, reviewing and monitoring priorities to ensure quality and standards are maintained.
* Investigate problems, queries and issues, presenting conclusions and discussing recommendations.
* Act as a member of the wider Resourcing UK team, participating in meetings and contributing to the planning of activities.
* Carry out any ad‑hoc administration tasks as required.
* Liaise with procurement and finance internally to carry through supplier risk checks, PO's and invoicing to ensure suppliers are paid on time.
* Deal with references according to GDPR criteria.
* Process queries via the resourcing inboxes.
* Scan/general housekeeping.
* Maintain flexibility on working some evenings and weekends to support open days and exhibitions.
* Support the HR Admin Team Leader as required.
* Support to Head of Resourcing and wider Resourcing team when needed.
Benefits
Employees receive 25 days of paid annual leave per calendar year, in addition to all statutory and public holidays.
After 5, 10 and 15 years of service, an additional day of annual leave is added to your allowance at each of these milestones. You can also enjoy more time off by purchasing up to an additional five days holiday through payroll.
We trust our people to agree, within their teams, where and how they can be most effective. Our Dynamic Working policies allow individuals great levels of flexibility around the hours they work and where they work. Depending on your role and function, this may include options for paid overtime, dynamic leave (time in lieu) and more.
Our MBDA Retirement Savings Plan is a 'Defined Contribution' plan in the Mercer Master Trust, administered by Scottish Widows. The standard contributions are 4% of an employee's base salary and 6% employer contributions. You can increase both employee and employer contributions by up to 2%.
Financial Awareness – Employees have access to free financial webinars hosted throughout the year, along with access to a financial education website which provides plenty of useful hints, tips and guidance on managing financial wellness.
Share Incentive Plan – Acquire shares in our UK Shareholder, BAE Systems PLC, the scheme is tax efficient on shares purchased.
Mortgage Advice – As part of our financial wellbeing initiative employees can access free of charge mortgage advice and webinars.
Season Ticket Loan – Employees can borrow the value of public transport season ticket for bus or train journeys to and from work and spread the cost over 12 months.
Critical Illness – To help reduce the financial impact after being diagnosed with a critical illness, employees receive a tax‑free lump sum payment that can be used for any purpose including covering medical expenses, adjustments to lifestyle and more.
Employee Assistance Programme – The Employee Assistance Programme is free, independent, confidential and is available 24 hours a day/365 days a year. Employees have access to short‑term counselling (which includes up to 8 structured face‑to‑face, telephone or virtual sessions).
Voluntary Private Medical Insurance – Private Medical Insurance offers three healthcare plans to suit your individual requirements for you and your family.
Funded Private Medical Insurance – Eligible employees (Grade C & Above) are enrolled as standard into the company funded Private Medical Insurance benefit.
Dental Insurance – The Dental Insurance benefit provides the option to claim cash back on everyday dental expenses such as minor treatments, routine examinations, restorative treatment and more. There are six levels of cover available, with each level providing increased claim limits.
Healthcare Cash Plan – The Healthcare Cash Plan benefit provides the option to claim cash back on everyday healthcare expenses such as optical, dental, health and wellbeing and more. There are six levels of cover available, with each level providing increased claim limits.
Healthcare and Leisure – The Healthcare and Leisure benefit provides the option to claim cash back on everyday healthcare expenses such as medical fees, dentist fees, opticians and also provides access to special deals and concessions on sporting and recreational facilities.
Qualifications
* Possess previous recruitment administration experience within a busy recruitment/resourcing function.
* Experience of working under pressure.
* Ability to multi‑task with a range of relatively complex support/administration activities.
* Excellent communication skills both written and verbal.
* Ability to work autonomously and manage own workload.
* Strong planning and organisation skills.
* Monitor and prioritise workflow to achieve deadlines.
* Diplomacy, resilience and tenacity will be required.
* Patience and courtesy to provide an initial contact point for all HR queries.
* Willing to support your team and join in wider team activities.
* Excellent PC skills – MS Office, Workday, SAP, Recruitment systems experience desirable.
* Be a self‑starter and motivated to execute this role to an excellent standard.
* Respect and maintain confidentiality.
* To have a proactive approach and flexibility to support team and colleagues where needed.
Other Information
MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.
We are proud of our employee‑led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity and more… We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.
Healthworks Gym Membership – The Healthworks on‑site gym at our Stevenage site offers a range of facilities and equipment, alongside a variety of classes available during the week.
Annual Gym Membership – Take advantage of discounted membership at over 3,600 of the UK’s leading gym chains, leisure centres, hotel health clubs, independent gyms, boot camps and yoga studios.
The Club – The Club provides a fantastic opportunity to enjoy great social activities – from theatre trips, days out, to sporting activities.
We recognise that having or adopting a child is a significant life event for our employees and as a family friendly employer we offer a range of enhanced family leave provisions to support employees before, during and after a period of leave. Our enhanced parental leave offers up to 26 weeks for maternity, adoption and shared parental leave. Enhancements are available for paternity leave, neonatal leave and fertility testing and treatments. We also offer 2 weeks enhanced pay for paternity leave, and neonatal care leave for up to 12 weeks where a period of extended hospital care is required after birth. Employees also have access to support while undergoing fertility testing and treatments.
Lifestyle – Discounts & Vouchers – The Discounts platform includes a great range of features such as: discounts, instant vouchers, reloadable cards, easy saver cards, cashback, mobile app and Wellbeing Centre.
Costco – Permanent employees of MBDA qualify for Costco's individual membership.
Technology Vouchers – Purchase the latest gadgets and white goods up to the value of £2,500 and spread the cost over 12 months.
Charity Donations – Donate up to five charities each month, with full tax relief on all donations.
MyCar Scheme – The MBDA MyCar Scheme offers employees the opportunity to access up to two new vehicles via a salary sacrifice arrangement including an all‑inclusive package.
Holiday Purchase – Purchase up to 5 days extra holiday whilst making tax and National Insurance savings, spreading the cost over 12 months.
Development – Development of our people is of vital importance to us at MBDA, which is why we ensure everyone has access to the teams, tools and resources needed to achieve their goals. This includes our dedicated in‑house Learning & Development team, our Apprenticeship programmes, a variety of online learning platforms, and much more. We encourage new learning and will provide up to £150 in financial support per year if you wish to participate in further study in your own time. If you lead a team, or hope to do so in the future, we offer a range of management training opportunities, with paths designed for people of all experience levels.
Dynamic Working – We want our people to work when and where they feel they can be most effective. For most of our employees, we have a flexi‑time scheme that allows you to choose, within certain parameters, when you start and finish each day and how you can use time you have accrued. For roles that do not have to be based on one of our sites full‑time, you will have opportunities to work from home as part of your agreed Dynamic Working arrangement. If you have worked the time, you are also able to accrue and take up to 15 days of Flexi‑leave per annum, in addition to the 25 days of annual leave provided and bank holidays.
Security Clearance
All employees at MBDA are required to hold UK Security or BPSS Clearance.
#J-18808-Ljbffr