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The position reports to the Human Resource Business Partner and is responsible for providing a wide range of administrative duties to support the full Bermuda HR Team. This position also provides support to various HR initiatives/projects and will perform HR Coordinator- Recruitment related duties in the incumbent’s absence.
Responsibilities
* Processing new hire, termination, and change documents, ensuring completeness, accuracy, and proper routing to relevant parties (HR staff, benefit providers, etc.) in accordance with HR checklists.
* Distributing new hire, change, and departure notices to all relevant parties.
* Compiling, saving, and routing résumés from the recruitment mailbox and online job application system to HR Generalists for review.
* Serving as the main contact for the global background screening portal and ensuring HR staff across jurisdictions have access.
* Generating new hire and exit survey reports.
* Maintaining an organized HR file room and fulfilling requests for employee files.
* Overseeing archival process for HR files, including retrieval requests.
* Providing payroll administration support including collection and distribution of drafts, preparation of wires, and distribution of pay slips (except for terminations).
* Assisting with benefits administration, including preparing health and pension termination forms, tracking temporary employee hours for pension enrolment, and processing maternity leave forms.
* Preparing employment and compensation verification letters.
* Maintaining and uploading absence reports into the payroll system and filing accordingly.
* Reviewing and processing invoices for sign-off, arranging payment, and maintaining an invoice payment tracking spreadsheet.
* Assisting administratively with any special projects and HR initiatives as required.
* Maintaining kitchen and office supplies for the department.
* Providing coverage for the HR Coordinator – Recruitment during periods of absence.
* Attending meetings and participating on committees as required.
Qualifications and Skills
* University degree in Business or Human Resources, or three years of experience in a similar role.
* Prior knowledge of working in a banking environment is an asset.
* HRIS, immigration, and payroll administration experience is ideal.
* Good knowledge of local employment and immigration legislation and the bank’s policies, procedures, and practices.
* Strong written and verbal communication skills.
* Ability to handle sensitive situations and confidential information with absolute discretion.
* Ability to multi-task and work independently with some supervision.
* Proficiency in Microsoft Office applications.
About the Team
At Butterfield, our Personal Banking team takes the time to get to know each individual customer and fully understand their financial needs. The team offers a variety of products from chequing and saving accounts, to mortgages and personal loans, along with foreign exchange, personal insurance and more. At Butterfield it is our team’s professional approach and core values that allow us to deliver our distinct service to our customers.
Why Butterfield?
With more than 1,300 financial services professionals across ten international jurisdictions, the Butterfield experience is enhanced by robust learning and development opportunities, comprehensive benefits, and preferred rates on a variety of proprietary financial services. Guided by our core values—approachable, collaborative, empowered and impactful—we provide a respectful environment where the diversity of our employees and the talents and experiences they bring are celebrated and valued. With a 160‑year tradition of service excellence we empower individuals to achieve their goals and make a positive impact on our business, our clients and our communities.
Visit www.butterfieldgroup.com/careers to view all opportunities and apply via our careers’ portal.
Closing Date : November 19, 2025
Seniority level
* Entry level
Employment type
* Temporary
Job function
* Human Resources
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