Your new company Hays are partnering with utilities companies to recruit a personal assistant on a permanent basis. Your new role As Executive Assistant, you will play a pivotal role in ensuring the smooth operation of the executive office. You'll provide high-level secretarial, administrative, and personal support to the CEO and senior leaders, managing complex schedules, coordinating board and leadership meetings, and handling sensitive communications with responsibilities include: Managing the CEO's diary, travel arrangements (including international itineraries), and correspondence. Preparing board packs, agendas, and minutes for executive meetings. Acting as the first point of contact for internal and external stakeholders. Supporting corporate governance activities, including maintaining confidential records and coordinating with board members. Overseeing office systems and hospitality arrangements for meetings and events. Assisting with strategic projects, including research, report preparation, and presentation development. This role requires a high level of professionalism, excellent organisational skills, and the ability to manage competing priorities with minimal supervision. What you'll need to succeed Minimum 5 years' experience as a PA or Executive Assistant supporting C-suite executives. Experience supporting board-level governance or working in a corporate secretarial capacity. Strong understanding of corporate governance principles and regulatory requirements. Proven ability to manage confidential and sensitive information with discretion. Experience working within a regulated industry or complex organisational environment. Exceptional organisational skills and ability to manage multiple priorities. Outstanding written and verbal communication skills. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong attention to detail and commitment to accuracy. Excellent interpersonal skills and ability to build rapport across all levels. Professional demeanour with excellent business etiquette. High emotional intelligence, sound judgement, and political awareness. Flexible and adaptable approach to changing priorities. Resilient, proactive, and solutions-focused mindset. Desirable: Degree-level qualification in Business Administration or a related field. Chartered Secretary qualification (or working towards). Experience within the energy sector or similar regulated industries. What you'll get in return £37,000 per annum Belfast-based role Permanent opportunity The opportunity to earn a 6-9% on target annual bonus. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be Skills: Personal Assistant PA EA Executive Support Benefits: 37000