Honeycomb Jobs is delighted to be working with a public sector client, to recruit a temporary full time Personal Assistant / Diary Secretary based in Belfast City Centre. The Client - Our public sector client safeguards and promotes the rights and best interest of children and young people. The Role - The purpose of the role is to provide an efficient, effective and responsive secretarial support service primarily to a senior executive to ensure that their time is managed and utilised in the most effective manner. Duties will include but will not be limited to: Accurately organising and monitoring the senior management's diary on a daily basis. Meeting with the member of senior management regularly to discuss, prioritise and action diary commitments, cancellations and rescheduling appointments. Liaising with attendees to determine times, durations and venues for meetings. Booking rooms and venues and arranging for or providing hospitality as necessary. Copying and collating papers and ensuring that the required briefing and equipment is available. Making the necessary security arrangements and meeting, greeting and escorting visitors. Where necessary, make arrangements for meetings online. Making cost-effective travel and accommodation arrangements. Liaising closely with the Senior PA / Admin Coordinator around clashes and managing organisational events. Logging the various information types received and issued into tracking responses through systems and chasing up outstanding responses to ensure deadlines are met. Typing, compiling and issuing emails, letters, acknowledgements, minutes, tables, presentations, charts, slides and reports. Signing and circulating documents on behalf of the senior management team. Co-ordinating inputs and drafting co-ordinated responses. Scanning, reformatting and updating documents, standardising layouts and creating templates and databases. Keeping knowledge and skills in this area up to date. Managing all emails, documents, correspondence, papers and files, in electronic filing systems - copying, cataloguing, filing, retrieving, archiving, reviewing and deleting/destroying in accordance with guidelines or protocol. The Person As the successful candidate you will have the following background and experience: Essential: Hold five GCSEs grades A-C, in separate subjects. These must include English Language and Mathematics; AND Have at least 2 year's experience within a busy office environment covering the following; Dealing with issues of a confidential nature; Managing various forms of financial records; Using Microsoft Office packages in a business context including Word, Excel, PowerPoint and Outlook; Arranging and booking travel/hospitality for Senior Executives Have proven experience of diary management of a Senior Executive, involving the scheduling and rescheduling of all appointments and liaising with all internal/external parties accordingly. Desirable: Experience of employment in the public sector. To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact David McClure, Principal Recruitment Consultant at Honeycomb on. If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. Skills: Personal assistant secretary administrator executive officer executive assistant senior administrator public sector